Privacy Policy

Through this Privacy Policy, users of the website https://scienceus-project.eu/ are informed regarding the processing and uses to which the personal data collected on the website is subjected.

Publication date 03/12/2024
Contact information

Owner and Data Controller

Universidad Autónoma de Madrid
European Research Office
Calle Einstein, 3
Tel.: *34 91 497 5993
E-mail: scienceus@uam.es

Types of Data collected

This Website collects various types of Personal Data, either directly or through third parties, including Trackers and Usage Data. Detailed information about each type of Personal Data collected is provided in the appropriate sections of the privacy policy or through explanatory texts displayed before data collection. Users may voluntarily provide Personal Data, while Usage Data is automatically collected during Website usage. Unless otherwise specified, all requested Data is mandatory, and failure to provide it may prevent the Website from delivering its services. However, Users are not obligated to provide Data that is explicitly stated as non-mandatory, without affecting the availability or functionality of the Service. Users unsure about mandatory Personal Data can contact the Owner for clarification. The use of Cookies or other tracking tools by the Website or third-party service providers is intended to fulfill User Service requirements and other purposes outlined in the present document and Cookie Policy, if available. Users are responsible for any third-party Personal Data obtained, published, or shared through the Website and confirm that they have obtained consent from the third party to provide such Data to the Owner.

Mode and place of processing the Data

Methods of processing

The Owner employs appropriate security measures to prevent unauthorized access, disclosure, alteration, or destruction of the Data. Data processing is conducted using computers and/or IT tools, following established organizational procedures and methods directly related to the specified purposes. Besides the Owner, certain personnel categories involved in Website operations (e.g., administration, legal, system administration) or external parties (e.g., third-party technical service providers, mail carriers, hosting providers, IT companies) may have access to the Data, if required, as Data Processors appointed by the Owner. The Owner can provide an updated list of these parties upon request.

Legal basis of processing

The Owner may process Users’ Personal Data if any of the following conditions are met:

• Users have provided consent for one or more specific purposes.
• Providing Data is necessary to fulfill an agreement with the User and/or any pre-contractual obligations.
• Processing is required to comply with a legal obligation to which the Owner is subject.
• Processing is connected to a task carried out in the public interest or in the exercise of official authority vested in the Owner.
• Processing is necessary for the legitimate interests pursued by the Owner or a third party.

The Owner is available to clarify the specific legal basis for processing, including whether providing Personal Data is a legal or contractual obligation, or a requirement necessary to enter into a contract.

Place

The Data is processed at the Owner’s operational offices and any other locations where the parties involved in the processing are situated. Depending on the User’s location, data transfers may involve sending the User’s Data to a country different from their own. Users can find more information about the location of processing for such transferred Data in the section containing details about the processing of Personal Data.
Users have the right to be informed about the legal basis of Data transfers to a country outside the European Union or to any international organization governed by public international law or established by two or more countries, such as the UN. They are also entitled to know about the security measures implemented by the Owner to protect their Data. If any such transfer occurs, Users can learn more by referring to the relevant sections of this document or by contacting the

Owner using the contact details provided in the contact section.

Retention time

Personal Data will be processed and stored for the duration necessary to fulfill the purpose for which they were collected.

Accordingly:

• Personal Data collected for purposes related to the performance of a contract between the Owner and the User will be retained until the contract is fully executed.
• Personal Data collected for the Owner’s legitimate interests will be retained for as long as necessary to achieve those interests. Users can find specific information about the Owner’s legitimate interests in the relevant sections of this document or by contacting the Owner.

The Owner may retain Personal Data for a longer period if the User has provided consent for such processing, provided that consent is not revoked. Additionally, the Owner may be required to retain Personal Data for a longer period to comply with legal obligations or orders from authorities.
Once the retention period expires, Personal Data will be deleted. Therefore, the rights of access, erasure, rectification, and data portability cannot be exercised after the retention period ends.

The purposes of processing

The User’s Data is collected to enable the Owner to deliver its Service, fulfill legal obligations, respond to enforcement requests, safeguard its rights and interests (or those of Users or third parties), and detect any malicious or fraudulent activity. Additionally, the Data is used for analytics purposes.
For detailed information about the Personal Data utilized for each purpose, Users can refer to the section titled “Detailed information on the processing of Personal Data.”

The rights of Users

Users have certain rights regarding their Data processed by the Owner, including:

• Withdraw Consent: Users can withdraw their consent at any time if they previously gave consent to the processing of their Personal Data.
• Object to Processing: Users can object to the processing of their Data if it’s carried out on a legal basis other than consent.
• Access Data: Users can determine if their Data is being processed, obtain disclosure regarding certain aspects of the processing, and receive a copy of the Data undergoing processing.
• Verify and Rectify: Users can verify the accuracy of their Data and request updates or corrections if necessary.
• Restrict Processing: Under certain circumstances, Users can limit the processing of their Data. In such cases, the Owner will only store the Data without further processing.
• Erasure: Users can request the deletion or removal of their Personal Data under certain circumstances.
• Data Portability: Users have the right to receive their Data in a structured, commonly used, and machine-readable format and, if technically feasible, transfer it to another controller without hindrance.
• Lodge a Complaint: Users have the right to lodge a complaint with their competent data protection authority.

These rights empower Users to control and protect their Personal Data according to applicable data protection regulations.

Details about the right to object to processing

When Personal Data is processed for public interest, in the exercise of an official authority vested in the Owner, or for the legitimate interests pursued by the Owner, Users have the right to object to such processing by providing a ground related to their particular situation to justify the objection.
However, it’s important for Users to know that if their Personal Data is processed for direct marketing purposes, they can object to that processing at any time without having to provide any justification. Users can refer to the relevant sections of this document to determine whether the Owner is processing their Personal Data for direct marketing purposes.

How to exercise these rights

Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.

Additional information about Data collection and processing

Legal action

The User’s Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of this Website or the related Services. The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.

Additional information about User’s Personal Data

In addition to the information contained in this privacy policy, this Website may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.

System logs and maintenance

For operation and maintenance purposes, this Website and any third-party services may collect files that record interaction with this Website (System logs) use other Personal Data (such as the IP Address) for this purpose.

Information not contained in this policy

More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.

How “Do Not Track” requests are handled

This Website does support “Do Not Track” requests.

Changes to this privacy policy

The Owner reserves the right to make changes to this privacy policy at any time by notifying its Users on this page and possibly within this Website and/or – as far as technically and legally feasible – sending a notice to Users via any contact information available to the Owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.
Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.

Cookies Policy

To make this Website work properly, we sometimes place small data files called cookies on your device.

What are cookies?

A cookie is a small text file that a Website stores on your computer or mobile device when you visit the site.

• First party cookies are cookies set by the Website you are visiting. Only that Website can read them. In addition, a Website might potentially use external services, which also set their own cookies, known as third-party cookies.
• Persistent cookies are cookies saved on your computer and that are not deleted automatically when you quit your browser, unlike a session cookie, which is deleted when you quit your browser.

Every time you visit this Website, you will be prompted to accept or refuse cookies.
The purpose is to enable the site to remember your preferences (such as user name, language, etc.) for a certain period of time. That way, you do not have to re-enter them when browsing around the site during the same visit.

Cookies can also be used to establish anonymised statistics about the browsing experience on our sites.

Visitor preferences

These are set by us and only we can read them. They remember if you have agreed to (or refused) this site’s cookie policy.

Visitor preferences cookies are:

Name: cookie-agreed
Service: Cookie consent kit
Purpose: Stores your cookie preferences (so you won’t be asked again)
Cookie type and duration: First-party persistent cookie, 3 months
Name: cookie-agreed-version
Service: Cookie consent kit
Purpose: Stores the version of cookie preferences
Cookie type and duration: First-party persistent cookie, 3 months

Analytics cookies

We use these purely for internal research on how we can improve the service we provide for all our users.
The cookies simply assess how you interact with our Website– as an anonymous user (they data gathered does not identify you personally).
Also, this data is not shared with any third parties or used for any other purpose. The anonymized statistics could be shared with the Consortium Partners or with the European Commission.